Reduce unnecessary meetings
Virtual First | Effectiveness Kit
Unnecessary meetings are one of the biggest effectiveness busters at work. One study concludes that 50% of meetings are unnecessary. Another estimates that employers lose $37B/year on them. Meetings tend to proliferate in remote work, so use this workshop to decide which meetings matter—and which to handle asynchronously.
40 MINS | PERSONAL EXERCISE
Step 2: Learn when to meet—and when not to
Step 3: Grade your meetings
Step 4: Do a meeting cleanse
- Use the meeting cleanse worksheet below to “clean up” any meetings that aren’t for the 3d’s. If there are risks or downsides to cutting a meeting or handling it asynchronously, think about how you’ll address them. For example, could you have someone else who’s closer to the subject attend the meeting, and get the notes after? Could you agree to send status updates over chat at the same time each week? Could you use Dropbox Capture to make and share screen capture videos to present work? This allows team members to review ideas at a suitable time instead of attending another meeting. Incorporate this process into your team's shared goals so you're all on the same page. When you’re finished, delete any meetings you don’t need (just be sure to give your coworkers a heads-up).
Step 5: Check in with yourself
Thanks for including me! I’m trying to be more disciplined about my schedule. Could we try this over email first?
I’d be happy to give you feedback! Before we schedule a meeting, could I try reviewing in a doc?
Since this topic isn’t a debate, decision, or discussion, could we try to solve it async instead?
I’ve got a serious case of Zoom fatigue. Could we try a walking phone call instead?
|From Dropbox||From others|
3 easy wins
Build the habit
- Tomorrow: Share your next status update in a chat
- Next week: Create a running 1:1 doc and update it throughout the week, to save meeting time
- Quarterly: Schedule meeting “spring cleaning” with your team