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Dropbox vs OneDrive: Teams who create choose Dropbox

For basic cloud storage and file sharing, OneDrive features can be enough for some users. But when it comes to creating content, especially with a team, Dropbox is simply more versatile. Plus, Dropbox makes it easy to work with hundreds of file types—even the rich media and large files that OneDrive doesn’t support.
Two people talking and working in a cafe

Why OneDrive customers love Dropbox

Many organizations need more than Microsoft to do their best work. With Dropbox, teams can collaborate on terabytes of audio and video, and collect feedback from clients and vendors with frame-accurate commenting. The best part? You can do all this while seamlessly working with the Microsoft 365 apps you use every day. 

Paper notes scattered on a desk

Dropbox makes content collaboration smooth

But when customers and vendors use different productivity suites, like Google Workspace, things can get frustrating. And when everyone’s trying to work together on large files, hoping everything works—it can be downright chaotic.

This is where Dropbox comes in. Dropbox makes it fast and easy to preview, manage, and deliver complex files of any type from anywhere, on any device. It doesn’t matter what system or software you’re on—or if your vendors and customers are working on different platforms altogether—you’ll all work together with Dropbox.

Agility in Mind on working with Dropbox
You can easily choose tools from the start that can scale with you. The best way for a business to be flexible is to remove existing constraints. And with Dropbox, there are no constraints.
—Andrew Jones, CEO, Agility in Mind
Photo of Agility in Mind CEO Andrew Jones who uses Dropbox

OneDrive can’t support large files, but Dropbox can shoulder the weight

Dropbox is tailored to the needs of large content creators. With Dropbox, you can sync file uploads as big as 2 TB—even massive CAD files and 4K video. OneDrive, on the other hand, is limited to 250 GB. And when it comes to marketing, advertising, design, and film and video workflows, Dropbox is a one-stop shop. Start a project, draft content, share, review, edit, comment, and deliver the end product to the client—all in one secure place. 

Which roles and industries benefit most from Dropbox?

    • Media and design

    • Public relations and marketing

    • Human resources

    • Information Technology (IT)

    • Sales organizations and consulting firms

    • Researchers and academics

    • Architects and construction companies

Access everything you need for work—from anywhere

The Dropbox mobile app keeps work wherever you need it to be. With it, you can share with team members, transfer files to clients, and preview drafts on the go.

With industry-leading sync, Dropbox makes accessing work created on your computer from your mobile devices—and vice versa—simple. You can access your files from anywhere, whether you’re using Windows, Mac, or Linux. And our incremental backup functionality only uploads the updated portions of large files, so you won’t be waiting around for transfers to complete. All of this advanced technology means you can share rich media and large content files fluidly—no matter where you happen to be.

2B Living on working with Dropbox
Before choosing Dropbox, we checked out the competition: Microsoft OneDrive. But it lacked the scalability we needed. Dropbox never runs out of space.
—Brooks Baskin, CEO & Founder, 2B Living
Photo of 2B Living founder and CEO Brooks Baskin who uses Dropbox

Dropbox vs OneDrive—let’s take a closer look

Dropbox offers end-to-end support for rich content workflows, from draft to delivery, integrated with the apps customers need.

 

Dropbox

OneDrive

Storage and sync

Desktop file size upload limit

2 TB

250 GB

Team storage 

5 TB (Dropbox Business Standard) / As much storage as you need (Business Advanced and Enterprise)

1 TB per user (Microsoft 365 Business)

Ability to have cloud-only content

Yes

Yes

Sync small changes to files

Yes

Yes

Simultaneous upload / download for large files

Yes

No

Accelerated sync over local network

Yes, for non-File Provider customers; Apple File Provider for Mac users

No
Viewing and project collaboration

Large file previews

Up to 150 GB*

Up to 100 GB

Does not support professional video codecs 

Metadata search

Yes

No

Branded file transfer (up to 250 GB)

Yes

No

Frame-based commenting for video*

Yes*

No

Time-based commenting for video and audio

Yes

No

Request files without requiring login

Yes

Yes

See who viewed each file (and when)

Yes

Yes

Natively integrated eSignature

Dropbox Sign

No
Deep Adobe integration

Preview and annotate Adobe files (PSD, EPS, AI, and more) without license 

Yes

Yes

Native integration with Premier Rush

Yes

No
*Available with the Creative Tools Add-on

Dropbox goes deep with rich media integrations

Do everything you need to do right from Dropbox while using your favorite video, audio, and transcription tools with these integrations:  

  • Adobe Premiere Rush speeds up editing so you can post to your social accounts faster, whether you’re working on mobile, tablet, or desktop
  • Clipchamp and WeVideo allow users to edit, create, and publish videos—and automatically export your project back to Dropbox for sharing and feedback
  • Otter.ai simplifies meeting recording and transcription, including speaker identification
  • Simon Says lets you transcribe media in 100 languages; bookmark and annotate transcripts; and export XML directly to editing timelines
  • The Eolementhe integration by Videomenthe ensures producers and broadcasters can quickly modify their content for international distribution
  • Sprout Social works with Dropbox to streamline social publishing, amplify reach, and optimize engagement

Plus, you can work with Kaltura, Brightcove, Vimeo, InVision, and other popular apps.

Get more security for your creative content 

OneDrive users with advanced content needs often turn to niche tools like WeTransfer, Frame.io, and others to fill in the gap. But these apps frequently don’t offer the same level of security, control, or visibility that an enterprise-grade tool like Dropbox does. 

Dropbox helps teams safeguard business content across file types while supporting collaboration and productivity. Plus, with single sign-on (SSO) integration, IT admins can enable seamless identity management across Microsoft 365 and Dropbox. 

Here’s a snapshot of the security features Dropbox offers:

Dropbox + Microsoft: Better together

With expansive integration capabilities, Dropbox can power collaboration within Microsoft 365 and streamline other Microsoft-based workflows.

For end users:

  • Deep Windows Explorer integration
  • Desktop Office integration with the Dropbox badge
  • Office Online integration with co-authoring
  • Office Mobile integration
  • Dropbox Add-on for Outlook
  • Integration with Microsoft Teams

For IT:

  • Active Directory Integration (sync users and groups)
  • Azure AD Integration (sync users and groups)
  • ADFS integration (on-premises or Azure) for Single Sign-On
  • Microsoft Power Automate
  • Microsoft Cloud App Security
  • With the Dropbox admin console, IT admins have all the visibility and data management Dropbox can offer

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See how Dropbox has more power to deliver.

Work better with Dropbox