The sensitivity of the information that I handle means I have to meet strict compliance regulations. Dropbox encrypts at the highest level so I can be sure my exposure to risks is limited. If I leave my laptop anywhere and am concerned about access, I can quickly and easily shut off access to files from my phone.
To share a sensitive document, I prefer to use a Dropbox link rather than a password-protected PDF. It requires no extra lift from anyone, with a high level of confidence in its security.
My paperless office goes next level with HelloSign
In my line of work, everything requires a ton of paperwork. If a client is buying a life insurance policy or opening a registered savings plan, those contracts require physical signatures. But in my office, there’s no physical paper anywhere. Anything requiring a signature gets signed, scanned, saved to Dropbox and shredded on the spot.
When I started using HelloSign, it was another game-changer for me. I can get a legally binding signature electronically. I also have the security of the timestamp and the document audit trail. The process of paperwork is now even easier.
Cloud storage saves us both time and money
For both of us, Dropbox enables the entrepreneurial aspects of our work. Without Dropbox, we’d both have to outsource the management of a server, which would cut into our bottom line. Dropbox has been there as we’ve grown our businesses, and we know the platform can expand to meet our needs. And because no information is stored on a physical device, there’s never a need for any down time for anyone. If a laptop or other device dies, that’s okay. We can find another one and pick up where we left off.
Both of us are iPhone users, too, and we find that the Dropbox app integrates really well with iPhone. Being able to take notes or a picture or sign something and save it directly to Dropbox often consolidates our process, and makes it easier to do business—or run our household—on the go.