How Cully Automation got a handle on contracts using Dropbox

Challenge

Cully Automation is an Irish engineering company that offers everything from design and installation to large scale process automation. The team specializes in the planning, construction, automation, and maintenance of critical water services in Ireland.

Cully Automation relied on Dropbox to manage collaboration between on-site and office teams for several years. But, when COVID-19 hit, the team needed a solution that could extend this real-time collaboration to contract signing. Despite employees working remotely, Cully Automation was still relying on emails and letters to send contracts and document for signature; this was costing money, wasting valuable employee time, and making it hard to secure the signature process.

The solution also had to account for teams working in-field from low-bandwidth areas—who would need to make updates offline, which could be synced later, once a connection was restored.

Solution

With each visitor and employee needing to complete a back-to-work survey, and officially declare they had no COVID-19 symptoms before entering sites, the age-old method of printing, signing, and collecting paper forms fast became time-consuming and costly. This, added to the need for important health and safety documentation, risk assessments, and injury reports to be regularly signed and updated, meant that the company was dealing with an intensive paper trail—and unnecessary administrative delays.

Wanting to enable employees, visitors, and contractors to sign documents and declarations remotely, Cully Automation turned to Sign and Dropbox. This allowed the company to create, sign, and securely store legally binding documentation for each of the different sites and offices being entered in real time. What’s more, setup was quick and simple, meaning the team began to benefit from the new technology in just days.

Results

Following high adoption levels—and an increase in speed and accuracy of the COVID-19 declaration process—the finance, HR, and contract teams at Cully Automation chose to adopt a similar workflow. Now, everything from invoicing, recruitment, and contracting is managed through Dropbox and Sign.

Together, these tools create a single, united space for all departments at Cully Automation to effectively manage documents. From project kick-off to implementation, Dropbox and Sign ensure all documents are safely secured in an easily accessible location, allowing for better collaboration and real-time updates.